Bidding tool

Augmentas helps good businesses present themselves professionally and articulate relevant and credible solutions. Importantly we use a combination of sales and procurement experts to advise on bidding, to ensure that marketing themes resonate with potential buyers.
We offer complete tender management, from editorial, drafting, to complete delivery.
We would love to talk to you more about how we can help you. Simply complete your details and click submit. We will follow up to discuss how best to proceed.
Business Name(Required)
Contact Name(Required)
Email(Required)
Phone(Required)
1. Bid Review: How do you become aware of relevant opportunities available and decide whether to invest effort?(Required)
- Level 1 Ad Hoc time is spent considering potential public sector work by the sales team. Salespeople decide whether they want to bid.
- Level 2 Scheduled time is allocated to consider bids, but this may be missed when busy. An inconsistent approach is used to make the bid/ no bid decision.
- Level 3 A regular (at least weekly) review of tender portals and frameworks is made. An objective process is used to make bid/no bid decisions.
- Level 4 Specialist capability is assigned to find and recommend relevant opportunities
- Level 5 Proactive networking takes place to uncover potential opportunities.
2. Resourcing: Who is involved in answering the bid?(Required)
- Level 1 Individuals take on responsibility, it is not deliberately assigned.
- Level 2 Bids are assigned to a dedicated team.
- Level 3 Experts within the organisation are allocated to draft content which is then pasted together.
- Level 4 An ad hoc bid team is co-ordinated by a bid managers to produce draft content, which is then refined by a professional writer and designer to provide consistency of tone, ease of understanding and a professional look and feel.
- Level 5 Content is reviewed independently, to check quality and provide constructive feedback.
3. Process: How do those involved know what is expected of them?(Required)
- Level 1 Individuals do what they think is right.
- Level 2 A Bid process is documented.
- Level 3 A bid manager is appointed to co-ordinate the efforts across the organisation. A bid plan is created and shared.
- Level 4 All those involved in the bid attend a bid workshop, and their understanding of the process is assured.
- Level 5 The bid process is owned and continually reviewed. Reasons for failure are consistently considered, and adjustments are made to improve.
4. Understanding the Bid: How do you understand the requirements set by the buyer?(Required)
- Level 1 Questions are answered with limited reference to supporting documentation.
- Level 2 One or two people review the documentation thoroughly and ask questions, but the clarification deadline can be missed.
- Level 3 Subject matter experts use the clarification process to to ensure that you understand what the buyer is seeking to achieve.
- Level 4 All documentation is reviewed by the bid team and the bid manager cross references requirements to specific questions from the outset. A requirements catalogue is produced and checked through as part of the bid process.
- Level 5 An independent (professional buyer) review confirms that buyer requirements are achieved.
5. Proposition: How do you answer, “why buyers should choose you and your solution as opposed to the competition?”(Required)
- Level 1 Reasons to buy (or “win themes”) are left to individuals to define.
- Level 2 Effort has been made to establish written propositions which provide generic guidance.
- Level 3 ” Win themes” from your organisation are agreed from the outset with the involvement of the whole bid team.
- Level 4 All members of the bid team understand how their contribution will support the agreed “win themes” and they produce content accordingly.
- Level 5 Independent review assesses that “win themes” are clear and consistent throughout the bid document.
6. Credibility: How do you demonstrate credibility within the bid?(Required)
- Level 1 Assertions are made in the bid which are not supported by facts.
- Level 2 The bid explains how you will deliver success but gives no examples of where you have achieved success elsewhere.
- Level 3 Case studies and testimonials are created and available to demonstrate credibility and are referenced in the Bid
- Level 4 Commercial teaching is used to inform the customer of ways to improve their business, with credible market intelligence to support it.
- Level 5 Resource is assigned to continually refresh case studies and commercial teaching to ensure it is relevant and current.
7. Bid Library: How do you use and apply commonly used material?(Required)
- Level 1 Bids are filed by the sales team within their files.
- Level 2 A folder exists of previous bids
- Level 3 Generic material, templates and images are available for easy replication in supporting appendices.
- Level 4 Bid teams are made aware of what is available by the bid manager, who supports those responsible for writing content. Additional specialist content is commissioned by the bid manager as required.
- Level 5 All re-usable bid material is reviewed at least annually to ensure it is relevant and up to date.
8. Leadership: Ultimately who is responsible for success in bidding?(Required)
- Level 1 Responsibility rests with the individuals or the sales team.
- Level 2 Responsibility rests with the Sales Director.
- Level 3 Responsibility is assigned to a Bid Manager to assure that the process is being followed
- Level 4 The Bid Manager highlights progress against the plan and has authority to escalate issues and delays.
- Level 5 The Managing Director is the ultimate sponsor for all major bids. Sponsorship of smaller bids may be delegated to the Sales Director but responsibility for ultimate success rests with the MD.
Total Score
Weighted Score
Total x Weighted Calculation
You are on average a level 5: You are applying good practise and should expect to win. Losses will be due to bidding in areas for which you are not suited or where you are uncompetitive on price.
You are on average a level 4: You have a good chance of success and should expect a win rate which covers your investment in bidding over time.
You are on average a level 3: You have a fair chance of success but could improve your win rate.
You are on average a level 2: You have a good opportunity to improve and would benefit from bid process development.
You are on average a level 1: You have a very high opportunity to improve and should invest in your process before you invest in any further bidding.
CAPTCHA

Contact

Address